Accountants for Event Organisers

Organising events means spinning a dozen plates at once — managing venues, suppliers, staff, and clients, all while staying creative and calm. But when you’re busy coordinating the show, who’s handling the finances behind the scenes?

At Creative & Numbers, we specialise in working with Accountants for Event Planners and event professionals across the UK. From weddings to festivals, corporate conferences to pop-up exhibitions, we make sure your numbers stay as organised as your guest list — so you can focus on creating experiences that wow.

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We Help You Stay Financially in Control

Every event has its surprises. Our accounting support helps you handle them with confidence. We’ll take care of your books, budgets, and tax returns while you plan your next big success.

Streamlined Bookkeeping for Events

Smart Budget & Cash Flow Management

Tax Savings Through Legitimate Deductions

Supplier & Client Payment Tracking

HMRC Compliance & Filing Support

Ongoing, Personal Guidance

Accounting Services Tailored to Event Managers

No two events are the same — and neither are their financial structures. We adapt our event management accounting services to fit your type of events, pricing models, and growth plans.

Bookkeeping for Event Planners – Track deposits, vendor payments, and project costs with precision.

Tax Preparation – From Self Assessment to VAT, we handle compliance for both individuals and agencies.

Payroll – Manage staff and freelancers easily with accurate PAYE submissions.

Financial Reporting – Get clear visibility on event profitability and margins.

VAT Support – Ensure correct VAT treatment on multi-service or cross-border events.

Your Events Deserve Solid Financial Support

Event planners bring people together — turning ideas into moments that matter. Behind every great event is careful budgeting, scheduling, and teamwork. We believe your accounting partner should match that same energy.

At Creative & Numbers, we’re more than accountants — we’re your backstage financial team. We help you stay creative, compliant, and confident while navigating the fast-paced world of event management.

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Mastering the Basics of Event Accounting & Bookkeeping

Track Your Income

Record deposits, final payments, and sponsorship deals as they arrive to stay ahead of cash flow issues.

Monitor Supplier Costs

From caterers to sound engineers, log every payment to protect margins and spot overspending early.

Plan for Seasonal Peaks

Budget for quieter months by forecasting income and expenses across the year.

Stay VAT-Ready

If your turnover nears the VAT threshold, plan ahead to include VAT in your pricing.

Use Digital Tools

Cloud-based accounting software keeps everything connected — from invoices to vendor bills.

Keep Expense Records

Store receipts and contracts digitally by event to make tax time effortless.

How We Help You Focus on What You Do Best

Financial Clarity

See what each event truly costs — and how much profit it brings.

Informed Decision-Making

Use real-time data to adjust pricing, budgets, or supplier agreements with confidence.

Tax Compliance

We make sure your filings are accurate, on time, and stress-free.

Transparency & Confidence

Always know where your money stands and what’s coming next.

Peace of Mind

We manage your books and returns so you can focus on planning the perfect event.

Budgeting & Planning

Accurate forecasts help you plan long-term growth and upcoming seasons.

Optimising Your Finances: Deductible Expenses for Event Planners

Venue Costs

Hire fees, deposits, and related rental charges.

Equipment & Supplies

Sound, lighting, décor, and staging rentals.

Marketing & Promotion

Advertising, social media, and printed materials.

Travel & Transport

Site visits, travel to events, and mileage.

Professional Services

Photography, design, and event consultancy.

Office & Admin

Accounting, insurance, and business subscriptions.

Unlocking Maximum Benefits with Our Expertise

Understanding Event VAT Rules

We’ll help you apply the right VAT treatment for mixed or international services.

Budget Forecasting

We build rolling forecasts that help you prepare for upcoming events and seasons.

Strategic Tax Planning

We identify opportunities for tax efficiency across your projects.

Business Structure Guidance

Whether you’re self-employed or running an agency, we’ll guide the setup that suits you best.

Audit & Defence

If HMRC queries arise, we handle the paperwork and response directly.

How Creative & Numbers Helps Event Planners Maximise Tax Benefits

Proactive Tax Planning

We plan your year-end early to save time and avoid surprises.

Business Structure Guidance

Get advice on whether a limited company or partnership best supports your growth.

Maximising Deductions

Every legitimate expense — from staff meals to venue hire — is properly claimed.

Representation Before HMRC

We manage all correspondence and compliance for peace of mind.

Staying Current with UK Tax Law

We stay on top of industry-specific tax updates affecting event professionals.

Strategic Long-Term Planning

We help you scale from local events to national operations with financial systems that grow with you.

What Our Clients say

Nick Jay

Director

I have over a decade of experience in film directing, acting, and producing, I'm thrilled to say I launched my first company in 2024 called 76 Lucky Street, alongside my two talented partners. Our debut script is a horror feature film, backed by distribution and production partners in London and Los Angeles. I'm grateful for the guidance and support of Creative & Numbers, who've been instrumental in my journey. They have gone above and beyond advising me over the years. I'm excited to further develop our partnership with C&N and continue to bring innovative and original stories to life on screen

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